Project 391: Mail Migration
The overall objective is to change all university email to charlotte.edu domain. There are two parts to the project: 1) making sure email flows properly and 2) configuring systems to use @charlotte.edu for identity and access.
Thursday, May 18, 2023 is the date when email was changed to @charlotte.edu for faculty, staff and students. This date was chosen so that our incoming class would have the best experience.
May 2023
Phase 1: Email Migration COMPLETE
- Provide all username@uncc.edu accounts with an @charlotte.edu email address.
Late Summer 2023
Phase 2: Google Group Rename COMPLETE
- Provide all Google group accounts with an @charlotte.edu email address.
December 2023
Phase 3: Update Alumni Email Domain COMPLETE
- Existing accounts will be given an @alumni.charlotte.edu email address
- New accounts will be created with only an @alumni.charlotte.edu
Phase 4: Begin assigning @charlotte.edu email addresses to new students, faculty, and staff
Spring 2024 – May 2024
Phase 5: Google Account Rename
- Users will manually update external systems that leverage “continue with google” to login to systems such as Smartsheet, Doodle, LucidChart, Calendly, Slack, Asana etc.
- New faculty and new students will be assigned a @charlotte.edu email address by default.
- OneIT will provide a way for users to Switch their Google account from @uncc.edu to @charlotte.edu. Once this change is made, all Google services (Calendar, Drive, Chat, Meet) will show charlotte.edu.
- Option #1 Self-service (opt-in February 15, 2024 – May 15, 2024)
- Users will be able to rename their account at a day and time of their choosing after they have manually updated non-university systems.
- Option #2 OneIT will automatically rename accounts (May 15, 2024)
- Users will lose access to non-university systems that have not been updated to charlotte.edu
- Option #1 Self-service (opt-in February 15, 2024 – May 15, 2024)
Summer 2024 & Future
Phase 6: Update Email Addresses in University Systems
- Update email addresses in all university systems from @uncc.edu to charlotte.edu
- Estimated to be 1-2 years starting Summer ’24