When are project requests submitted?

IT project requests start when a new need is identified. These new needs could be related to existing software or systems, or something the University has never done before. 

Regardless of the size and scope of projects, OneIT needs to know about them so that we can have a big-picture view of all IT work across campus. This birds-eye view will enable us to forecast and plan our resources accordingly.

Project requests should be submitted during the Call for Projects.


The annual Call for Projects happens each year in January, with a refresh in September. Requests are forwarded to the Division, where they are reviewed and prioritized. OneIT completes analyses to determine the estimated project size, impact, and required resources. Based on these findings, OneIT collaborates with the Executive Steering Committee to plan key project dates across all approved projects, factoring in the Division’s priorities.

This chart provides a high-level overview of the annual planning process.

January - Call for projects; February- Divisional Portfolio reviews; March - Project Request Approval planning; August- Overall IT PortfolioAssessment; September Portfolio Refresh Call; October Divisional Reprioritization


If you have a project need outside of the Call for Project opportunities, you should  speak with your Division’s OneIT Executive Director. These exception requests are usually related to compliance or other “must-do” projects that could not have been anticipated in advance.

It is the Division’s discretion whether to participate in the Call for Projects. If there is participation, a form will be available appropriately. Feel free to reach out to your Division’s representative for more information.

We encourage you to include as much information about your project request as possible. This data will help your division and OneIT understand the project’s need, scope, and impact and make approval and prioritization decisions. You can preview the information needed for the project request submission form here.